Free Personal Training Invoice Template
Sessions and packages with training-standard line items. Pre-filled with realistic items — edit anything in your browser and download a finished PDF in seconds. No signup required, and creating invoices is free.
What's included
- 1-on-1 training session (60 min) — 1 — $75.00
- 10-session package — 1 — $650.00
What personal training work typically bills
| Typical 2026 pricing | US market range |
|---|---|
| Per session | $40 – $100 |
| Monthly package (8–12 sessions) | $200 – $500 |
| Small-group session (per person) | $20 – $40 |
Ranges are typical US market figures for orientation — your city, specialty, and experience move them. Check your local market before quoting.
Example personal training invoice
A finished invoice has line items a client can reconcile at a glance:
Edited in FoxyInvoice, downloaded as PDF
Due on receipt
| Description | Qty / rate | Amount |
|---|---|---|
| 10-session package (valid 3 months) | 1 × $650 | $650.00 |
| Movement assessment (60 min) | 1 × $80 | $80.00 |
| Program design & app setup | 1 × $50 | $50.00 |
| Total due | $780.00 | |
Sell packages as prepaid invoices — sessions draw down as "Used 3 of 10" in your notes.
How to use it
- Start from these line items — open the template and edit anything.
- Fill in your business name, your client's details, and any price changes.
- Download the finished PDF, or send it straight from FoxyInvoice and get paid online.
Creating and downloading invoices is free. Browse all 16 templates.
Frequently asked questions
Is this invoice template really free?
Yes. Creating and downloading invoices with FoxyInvoice is free — this template included. Paid plans only add extras like recurring invoices, online payments, and multi-user workspaces.
Do I need to create an account?
No signup is required to start from the template: open it, fill in your details, and download the PDF. An account lets you save clients, track payments, and send invoices by email.
Can I change the line items and prices?
Everything is editable. Add, remove, or reprice line items and the totals — including tax — recalculate automatically.
What should a personal training invoice include?
Your business name and contact details, the client’s name, the period or package being billed, session counts and rates, extras like assessments or program design as separate lines, and the total with payment terms. For packages, state the validity window ("10 sessions, valid 3 months") on the invoice — it prevents the "I bought these in 2024" conversation.
Should trainers sell single sessions or packages?
Packages. They smooth your income and commit the client — a 10-pack gets used, a pay-per-visit plan quietly stops. Invoice the package upfront as prepaid, then track draw-down. Recurring monthly billing for the next package is even better; FoxyInvoice’s recurring invoices do it automatically.
Do I need to charge tax on training services?
Most US states don’t tax one-on-one fitness services, but some tax gyms and classes — and group sessions can fall under different rules than 1-on-1. Attach your tax jurisdiction in FoxyInvoice per invoice and confirm your state’s rules once with an accountant.